| 1 |
Authorization status |
Current authorization evidence identifying the authorized legal entity, product scope, territory, and validity period. |
Confirm the authorization directly with the relevant manufacturer using contact details obtained independently. Check that the document covers the specific valve range and selling entity. |
Positive: Scope and validity are independently confirmed. Warning: An undated certificate or a document covering a different entity or product range. |
| 2 |
Legal business identity |
Business registration details, registered address, and the legal entity named on the quotation and invoice. |
Check the company’s legal existence and registration details through the relevant official business registry. Ensure the contracting and payment entities are consistent. |
Positive: Legal name and registration details match across records. Warning: Unexplained changes in entity, address, or payee. |
| 3 |
Product identification |
Clear photographs of the valve, nameplate, packaging labels, and the exact model or ordering code offered. |
Compare the markings and configuration with current manufacturer documentation. Confirm that the proposed model matches the required mounting pattern, spool function, ports, and electrical options. |
Positive: Markings and configuration are consistent with product documentation. Warning: Altered labels, incomplete codes, or specifications that do not match the quotation. |
| 4 |
Traceability |
Serial or lot identification, product labels, packing list, and any available chain-of-custody or purchase records. |
Check that identifiers on the product, packaging, and documents agree. Ask the manufacturer or authorized channel whether the identifiers and claimed origin can be confirmed. |
Positive: Identifiers form a consistent record for the supplied units. Warning: Missing, duplicated, obscured, or mismatched identifiers. |
| 5 |
Test records |
Unit- or batch-specific inspection and test reports, including the test date, tested identifiers, method, and results. |
Check that the report corresponds to the quoted product and states measurable results against defined acceptance criteria. Request clarification for missing or ambiguous fields. |
Positive: Results are linked to the supplied units or batch and show clear acceptance criteria. Warning: Generic reports with no product identifiers or measured results. |
| 6 |
Pressure and leakage checks |
Applicable pressure-test and leakage-test results, with test conditions and acceptance limits. |
Confirm that the reported test pressure, duration, fluid, and acceptance criteria are appropriate for the specified valve and match the test procedure or product documentation. |
Positive: Conditions and limits are stated and relevant to the model. Warning: A simple “passed” statement without test conditions or criteria. |
| 7 |
Electrical checks, if applicable |
For solenoid-operated valves, records for coil voltage, connector configuration, and applicable electrical inspection results. |
Compare the coil and connector details with the purchase specification. Confirm that any stated electrical test results relate to the supplied configuration. |
Positive: Voltage and connector details match the order. Warning: Substituted coils or unclear voltage and connector markings. |
| 8 |
Certificates and compliance claims |
Any certificates or declarations claimed for the exact product, with issuing body, scope, and validity information. |
Verify certificates with the issuing organization where possible. Check that the document applies to the product and destination market; do not treat a company-level certificate as proof of product certification. |
Positive: Scope and issuing source are verifiable. Warning: Expired, unverifiable, or out-of-scope documents. |
| 9 |
Storage and handling |
Storage conditions, packaging details, and inspection information for stock held before shipment. |
Ask how the valve has been protected from contamination, moisture, impact, and corrosion. Inspect packaging and exposed ports on receipt. |
Positive: Ports are protected and packaging is intact. Warning: Open ports, damaged seals, corrosion, or signs of rework. |
| 10 |
Warranty and after-sales support |
Written warranty terms, return procedure, claim contact, and stated handling of inspection or failure investigations. |
Check that the terms identify the responsible legal entity, coverage period, exclusions, and process for resolving quality claims. |
Positive: Responsibilities and claim steps are written and clear. Warning: Verbal-only promises or no defined process for defective goods. |